Perishable retail control

Know what moved, expired, changed and why.

This is the governed supermarket layer above your catalogue: member benefits, controlled promotions, FEFO batches, expiry and waste, signed stocktakes, branch transfers and supplier credits. Every completed action writes an audit record.

Nothing silently adjusts stock.Counts need a reason. Waste posts inventory cost to the ledger. Transfers move between real branches. Supplier returns create a credit note.

Catalogue items—

Active batches—

Expiring in 14 days—

Active promotions—

Loyalty members—

Held baskets—

Create a promotion

Controlled at checkout with date, spend and redemption limits.

Code

Name

Type

Value

Minimum spend

Maximum uses (0 = unlimited)

Starts

Ends (optional)

Register a loyalty member

Members are found at the till by number, phone, email or exact name.

Member number

Name

Phone

Points use the business loyalty settings. The till displays the exact points used and earned before clearing the basket.

Active promotions

Loyalty members

Register a batch

Once an item is batch tracked, checkout allocates the earliest valid expiry first.

Item

Lot number

Quantity already on hand

Received date

Expiry date

Record waste / spoilage

Choose the physical case, pack or single being discarded. Ledger cost always follows its base-unit content.

Item

Physical package

Number of those packages

Batch (optional)

Reason

Count one batch / lot

Corrects the selected lot and its aggregate item quantity together.

Batch

Counted quantity

Reason

Open batches

Finalise a stocktake

One SKU and counted quantity per line. The variance is preserved as a stock movement.

Stocktake name

Counts — SKU, counted quantity

Package stocktake

Count every physical form separately. Example: COLA, CASE, 4 and COLA, EACH, 7. The base total is rebuilt from those honest balances.

Stocktake name

Counts — SKU, package code, counted packages

Transfer stock between branches

Move the exact sealed/loose form; both branches must use the same package definition.

From

SKU

Physical package

Number of those packages

Create supplier credit note

Return the exact physical package. Quantity and cost are both per selected package; the base inventory and supplier credit remain linked.

Supplier

Supplier reference

Item

Physical package

Batch / lot (required when tracked)

Number of those packages

Cost per selected package

Reason

Supplier credits

OPEN CREDIT means the note is recorded but has not been matched to a supplier payment. Keep the supplier document with the reference shown here.

Recent stock movements

Stocktakes, waste, transfers and supplier returns appear here with their references.